COVID-19 Policies for HarmonyCon 2022

HarmonyCon takes the safety and well-being of our attendees very seriously. In addition to following all applicable laws and regulations, we are implementing temporary policies this year to reduce the risk of spreading COVID-19 during the convention. While these new policies will be enforced within the convention spaces, please note that these policies do not apply to other areas of the Sheraton. Other areas of the hotel are subject to their own rules and policies. Attendees are expected to comply with hotel staff and guidelines as well.

All policies are subject to change as conditions and official guidance continue to evolve.

These policies have been added as an extension of our Code of Conduct, which are agreed to when your badge is purchased.

Vaccination & Testing Policy

The vaccines developed and approved for inoculation against COVID-19 are some of the best tools available to limit the spread of the coronavirus. However, the vaccines are not currently approved for all populations. Rather than excluding those who cannot be vaccinated at this time, all attendees old enough to receive a FDA or WHO approved COVID-19 vaccine (currently 12 and older, though subject to change) will be required to select from one of the following two options before receiving their badge. Those too young to receive a COVID-19 vaccine must select the second option:

  1. Show proof of vaccination - Attendees must verify they are fully vaccinated by presenting proof of full vaccination at registration when picking up their badges, with the last shot at least 14 days prior to badge pickup. Either physical or electronic copies of documentary proof from the administering healthcare provider will be accepted (e.g., physical vaccination card, digital photo, screenshot, or QR code). Copies and photographs must include the full front of the document and must clearly show the name of the vaccinated individual and the dates of each shot. Proof of vaccination must also clearly show the vaccinated individual has received one of the vaccines approved by the FDA or WHO. Proof of prior COVID-19 infection and recovery will not be accepted as an alternative to proof of vaccination.
  2. Show a negative test result - NOTE THAT SOME EVENTS OR EXPERIENCES MAY BE UNAVAILABLE TO THOSE THAT ARE NOT FULLY VACCINATED. Attendees may provide a negative test result from an antigen (also known as a rapid test) or PCR (also known as a lab test) COVID-19 test taken within 3 days prior to picking up their badges at registration. Testing must be performed by a healthcare provider (including clinics and stand-alone testing sites), and full test results and the name of the tested individual must be visible. Either physical or electronic copies of test results from the health care provider will be accepted (e.g., physical test report or digital photo or screenshot). Notification SMS text messages will not be accepted as an alternative to full test results from a testing health care provider. Self-certification or at-home test results will not be accepted as an alternative to full test results from a testing health care provider.

HarmonyCon will treat all health-related information provided as confidential and will not retain copies of such information.

If any attendee is discovered to have presented a fake proof of vaccination or fake negative COVID-19 test, authorities will be alerted and the individual in question will be permanently banned from all future events.

Questions regarding this Vaccination & Testing Policy should be directed to [email protected].

Mask Policy

Regardless of vaccination status, all attendees above 2 years of age will be required to wear masks or other face coverings at all times during the convention. Masks and other face coverings must fit snugly against the wearer, must cover all airways (e.g., must be worn over the nose), and must be consistent with CDC guidelines (https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/about-face-coverings.html). As an exception to the general rule of continuous mask-wearing, attendees may temporarily remove their masks in the following situations:

The following types of masks and face coverings are not acceptable due to insufficient ability to reduce transmission of the coronavirus:

Questions regarding the mask policies or requests for accommodations due to disabilities that interfere with compliance with this Mask Policy should be directed to [email protected]. Exceptions will only be granted in accordance with CDC guidance (https://www.cdc.gov/quarantine/masks/mask-travel-guidance.html#disability-exemptions), and alternative protective measures may be required if an exception is granted.

Physical Distancing & Capacity Policy

Please be responsible and maintain ample distance from other attendees when possible, and obey all posted capacity and distancing signs and staff instructions. As conditions evolve, changes may be made to the capacity of certain events and the physical distancing requirements or recommendations.

At this point, HarmonyCon does not anticipate enforcing physical distance requirements during the convention.

Sickness Policy & Risk Acknowledgement

For the health and well-being of all attendees, please do not attend HarmonyCon 2022 if you are or have reason to believe you may be sick or infected with COVID-19. If you develop symptoms while at the convention, please self-quarantine and follow CDC guidelines for those who are or may be sick (https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/index.html). All attendees will be required to certify they do not reasonably believe themselves (and any minors for whom they are responsible during the convention) to be infected with COVID-19 when picking up their badges at registration.

Attendees will also agree to a COVID-19 Risks and Responsibilities Acknowledgement requiring the following:

More information regarding COVID-19 symptoms is available from the CDC at https://www.cdc.gov/coronavirus/2019-ncov/symptomstesting/symptoms.html.

Refund Policy

While we are sorry if you choose to not join us this year at HarmonyCon 2022, we understand that certain health and safety protocols may prevent you from attending. Requests for refunds may be sent to [email protected] until the end of January 28th, 2022. After January 28th, 2022, refunds will be handled on a case by case basis, though our best effort will be made to accommodate those unable to attend due to a possibility of infection.